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99th Annual

KOSCIUSKO COUNTY FAIR

JULY 12th - JULY 18th

2015

Upcoming Events

 

Welcome to the

Kosciusko County Community Fair

 

 

 

 

Fair Front Page
  • Rockin BBQ for RileyMay 9, 2015
  • KOI Drag Racing Friday April 24, 2015 Show Starts at 7:00pm
  • 2015 Test - N - TuneSaturday April 25, 2015 Testing begins at 10am Pull begins at 6:00pm
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Kosciusko County Community Fair, Inc.

Commercial Tent Agreement

Fair Dates:  July 12-18, 2015

2015 Fair Theme

“Small Town Pride”

 

 LESSOR AND LESSEE AGREE TO THE FOLLOWING IMPORTANT TERMS AND CONDITIONS:

 

  1. A certificate of insurance for liability and property damage must be on file along, with a copy of this agreement in the Fair Office, prior to set up.

  2. All exhibits must be occupied and open for operation from: Sunday 5:00 pm to 8:00 pm Monday 1:00pm to 8:00 pm, Tuesday and Wednesday, 9:00 am to 1:00 pm and 4:00 to 8:00 pm, Thursday and Friday 1:00 pm to 8:00pm.  These times are subject to adjustment by the Commercial Tent Committee (CTC).  Failure to comply will result in immediate forfeiture of the space.  No refunds will be given

  3. All exhibits must be removed Friday evening at the closing of the Fair, BUT NOT BEFORE 8:00 p.m.  The tent and draperies will be taken down first thing Sunday morning after the fair.  The Kosciusko County Fair will not be responsible for any exhibits or merchandise left.  

  4. All exhibitors must park in the general public parking area.  Exhibitors may pull up to the tent to unload merchandiseONLY from 6:00 A.M.  to 8:00 A.M. each morning during the FairNo vehicles will be allowed through the gates after this time.   Any vehicle parked in another area will be towed immediately at the owner’s expense. 

  5. It is the responsibility of the Lessee to pick up necessary Passes from the Fair Office the day of set up and make sure their employees working at the fair have a means of entering the fair.  Any Vendor employee working the fair, who does NOT display a Pass, WILL BE charged for admission at the Main Entrance to the fair.  Admittance fee will be non-refundable. This will be strictly enforced!!! 

  6. Lessor shall provide TWO admission passes for each 10’ space rented.  You may purchase additional passes at discounted price of original cost up to a total of 10 additional passes.  Passes will be provided upon payment in full at the time of setup.

  7.  One copy of this contract must be signed and returned with a certificate of insurance and payment in full before the due date listed (in “Fee Section” in the Commercial Tent Contract) to ensure having a leased space.  Failure to do so may result in forfeiture of the leased space and any fees pre-paid prior to said date.  If space is no longer available, pre-paid expenses will NOT be refunded.   Contracts received after the due date will be filled on a first to arrive basis, subject to CTC approval.   Lessor is not responsible for mail lost or not received.

  8. The parties further agree that if the Lessee cancels this agreement or fail to use the leased space; all money paid shall be forfeited.  NO RUFUNDS WILL BE GIVEN

  9. Lessor provides only a means for electrical hook up.  Lessor does not guarantee electrical hook up will be directly at booth space nor does it provide individual extension cords.  It is suggested vendors bring their own extension cords if electrical hook up is required.

  10. Lessor CANNOT guarantee transportation of items to and from the commercial tent.  It is suggested vendors refer to #4 above for unloading of items.

  11. No subletting (Allowing persons or an organization other than the lessee to use a booth or any part thereof) is permitted without the approval of the CTC prior to setup.

  12. Each exhibitor shall keep trash picked up to the center aisle in front of their booth during the Fair and shall leave their exhibit area in a clean and neat order at the close of the fair.

  13. The display of all signs and/or pictures, the distribution of all advertising matter, and literature of any character, the installation of all decorations, and the alteration of the appearance of the premises herein leased shall be, at all times subject to the supervision and ultimate control of the Commercial Committee.

  14. Any signs, banners, etc. that are hung are NOT to exceed eight (8) foot in height!

  15. All selling must be conducted from inside the lessee’s space.  Lessee’s salespeople and other employees must not block aisles or solicit from any place other than the space rented by them.

  16. The use of loudspeakers or other amplified equipment must have prior approval and is subject to control of the Commercial Committee.

  17. Alcoholic beverages, drugs, obscene literature and other objectionable matters are prohibited.

  18.  The CTC reserves the right to make space changes to facilitate efforts for a successful fair.

  19. Lessor agrees to provide reasonable security but assumes no liability for loss of or damage to any property or by reason of any claim for personal injury.  The Lessee herein RELEASES AND DISCHARGES the Kosciusko County Community Fair and Fair Board Directors, Association Members and their successors from liability of any nature and AGREES TO INDEMNIFY said parties from any and all liability by reason of injury to property and/or persons including death, which may occur upon the premises herein described in any manner connected with the use of the Lessee.

  20. No animals, pets, or livestock of any kind, with the exception of service animals for the handicapped, are allowed in the exhibits area.

  21. Any violation of terms set out in this contract shall be grounds for the Lessor to declare a forfeiture of the leased space and the Lessee shall immediately remove all materials pertaining to Lessees exhibit from the fairgrounds and Lessee shall forfeit any fees paid.

  22. The Lessee agrees to strict compliance with Indiana Code 23-9-1-10 (section 10 of the Indiana Civil Acts) and agrees that failure to comply with said law constitutes a material breach of this contract, and that any liability for violation by the Lessee, its agents, employees, subcontractors, their agents, and/or employees shall be the responsibility of the Lessee.  Further, in compliance with Indiana Code 22-9-1-2, all goods, services, and/or facilities are to be provided without regard to race, religion, color, gender, national origin or ancestry, and failure to comply with this requirement constitutes an assumption of any and all liability for failure to comply by the Lessee, its agents, employees, subcontractors, their agents, and/or employees.

  23. All decorations must be flameproof.  All hangings must clear the floor.  Electrical wiring must conform to National Electrical Code Safety Rules.  If inspection indicates that any exhibitor has neglected to comply with these regulations or otherwise incur fire hazard, the CTC has the right to reject such display. 

A steel chain, as per State Fire Code regulations, must secure all Helium tanks.  Also, no flammable liquids, such as gas, propane, etc., will be allowed in the Commercial Tent.

  1. All food or drink that will be given away or sold from the exhibit area must comply with the Health Department regulations.

  2. NO SMOKING WILL BE ALLOWED IN THE COMMERCIAL TENT AT ANY TIME.

  3. Because of existing limitations on the space available for exhibits and the desire the CTC to have a diverse and varied range of exhibitors, the Committee reserves the right to exercise its judgment in excluding from the Fair any application.

  4. By accepting space at the Kosciusko County Community Fair, Inc., the Lessee agrees to the terms and conditions set forth in this contract.

  5. Please know that the wind may be/will be a factor as the tent sides will be opened each day to help with cooling and ventilation. 

    NEW BUSINESS:

              This year the KCCF is calling for a $100 deposit per booth space. We are doing so because this is a group effort and when individuals leave early or do not show up it disturbs the balance of exhibitors. This deposit is due by May 25, 2015 with any the remainder of your fee. The deposit can be picked up Friday July 17 after you have torn down your booth space.

     

              Secondly, KCCF is trying a new hard sided tent this year. This tent is more secure and can hold up to the weather better.  The space offered is 100 ft. by 40 ft., which will accommodate 30 vendors. The price for this new tent will be $245.00 plus tax, the first 30 vendor spots will be dispensed in a first come first severed fashion. Anyone after the first 30 vendors will receive their overpayment via a check.

     

              Lastly, the CTC members are holding a MANDITORY meeting in the Shrine Building located on the fairgrounds, meaning anyone wishing to participate this year’s fair must be in attendance. The dates offered for this meeting are Monday June 15 and Monday June 22 at 7:00pm. The CTC members are also conducting a webinar on Saturday June 27 starting at 10:00 am for individuals that travel a great distance. If you plan on attending the webinar please submit questions fifteen minutes early to the link provided at a later date. 

    Thank you!

 

 

 

By signing below, Lessor agrees that they have read and have received a copy of the Commercial Tent Agreement and its contents:

 

_________________________________Date:________________

Lessor Signature

_________________________________

Printed name

 

 

____________________________________________________________________________________________

 

                                                         

 

Kosciusko County Community Fair, Inc.

Commercial Tent Contract

Fair Dates:  July 12-18, 2015

2015 Fair Theme

 “Small Town Pride”

 

FEE SECTION

 

The spaces in the Commercial Tent will be rented in Sections with 10 feet frontage space.  The Depth may vary from 8 to 10 ft. deep, depending on tent configuration.  The price is $225.00 plus sales tax, per each 10-ft. booth spaceAdditional fees will apply for additional passes as needed

 

We will also allow vendors the opportunity to hang banners on the Smith Street main gate entrance fence for an additional fee of $25.00 per banner.  Banners will not exceed four foot by fifteen foot (4’ x 15”) in size.  Banners will not contain any obscene pictures, wording, graphics or other objectionable matters.  All banners are subject to approval by the Commercial Committee, space available and placement on fence.  Banner space is on a first come first serve basis.  Lessor shall not be responsible for damaged, lost or stolen banners.*************************

 

DUE DATE:   Please sign and return the Contract application along with the signed Terms Agreement by April 2, 2015. The committee will review all applications and notify you by US mail of acceptance or non-acceptance.  In the case of non-acceptance, you will receive all monies that you have paid.  After April 2, 2015 booths will be filled on a first to arrive basis.

 

Make checks payable to and remitted to:    Kosciusko County Community Fair, Inc.      

                                                                           PO Box 1093; Warsaw, IN 46581-1093    Phone:  (574) 269-1823

 

Rental fee includes TWO vendor passes for main gate.

 

Rental Fee                $_________________ we want to reserve _______10’ booth(s).  Total footage of ________

 Sales Tax (7%)         $_______________

Banner Space          $_______________ @ $25 ea. We will place _________ banners on Main gate fence (Smith St)

Additional Passes   $____ ___________ @ $10.00 each (Employees working but not presenting a pass at the main gate to get in will be charged regular gate admission.  This admission fee will not be refunded.  It is the responsibility of the vendor to ensure their employees get into the fairgrounds to work)

 

Total    $_______________ Amount Paid: $______________Amount Due: $______________

                                                                                                                           Balance Due By May 25, 2015

                                            Refundable Deposit $______________                 

                                                                                        Balance Due By May 25, 2015

Company Name:*                       _________________________________________________________     * = Required information

 

Contact Name:*                           _________________________________________________________

 

          Address:  *                            _________________________________________________________

 

                                                            _________________________________________________________

 

         Phone: Day *                  __________________________ Evening_______________________

            

          E-Mail Address:                  _________________________________________________________

 

 

Please describe briefly in the space below items to be displayed, exhibited, and/or sold. Make note of height of your display for setup purposes.

_____________________________________________________________________________________

 

___________________________________Display Height from ground (including any stand):_______

 

 

The undersigned hereby agrees to each and every provision as set forth in the Commercial Tent Agreement and Commercial Tent Contract for lease of space in the Commercial Tent.

 

__________________________________________________________       _________________________

Applicant’s Signature                                                                               Date

 

__________________________________________________________       _________________________

Kosciusko County Community Fair, Inc.                                                Date                                                        Revised 2/20/2015